The Logistics & Inventory Coordinator is responsible for supervision of all PROTECT drivers/vehicles based in Manila and the arrangement of daily trips, and working with the HR / Office manager to ensure a proper vehicle log and filing system, including keeping track of the fuel and other vehicle related items. This position will also help the HR / Office manager in day-to-day facilities related tasks, including inventory management. He/She is also responsible for maintaining the project’s inventory management system, monitor movements of project assets, and preparation of annual inventory report. This position will report to the Finance and Operations Director.
Direct activities related to dispatching, routing, and tracking of project vehicles.
Assist and supervise vehicles repairs and maintenance.
Ensure that drivers are accurately completing vehicle logbooks.
Prepare weekly and monthly reports of vehicle and office maintenance and repairs.
Keep regular track of fuel, lubricants and spare parts and other repair costs.
Inspect PROTECT vehicles every morning to ensure they functioning properly and efficiently.
Notify HR / Office Manager if the vehicles have any technical problems.
Keep track of the vehicles while on missions.
Make sure that all drivers are working according to the timetable as prepared.
Check drivers' time sheets and certify their accuracy and completeness.
Conducts compliance checks at project’s regional offices.
Inventory Management and Other Admin Tasks
Assists Procurement Officer in procuring office equipment, furniture and fixtures, and other project assets, as needed.
Maintains inventory management system ensuring all assets procured are encoded in the system, including training the responsible regional staff.
Distributes assets to regional offices and staff ensuring these have property tags and USAID stickers before distribution.
Conducts annual physical count of project assets and prepare annual inventory report.
Assist with office files, organizing and administrative tasks.
Assist the HR / Office Manager with facilities related tasks.
Assist the HR / Office Manager in office filing system related to transport section.
Coordinates with travel agencies when booking staff travels to project sites
Perform any other task as assigned by Finance and Operations Director.
At least 3 years working background in a similar job
Degree in related field is preferred
If you are interested in being considered please send an updated CV to [email protected] In the subject line please indicate the position you are applying for. Deadline for submission is on May 19, 2017. Only shortlisted candidates will be contacted for interviews.